Scenario: Booking a Meeting Room
Conversation : 1
BeginnerBest Practice
Employee: Hi, I need to book a meeting room for a discussion tomorrow. Can you help me with that?
Receptionist: Of course! What time do you need the room?
Employee: I’d need it from 2 PM to 3 PM. Do you have anything available?
Receptionist: Yes, the conference room is available at that time. I’ll reserve it for you.
Employee: Thank you! I appreciate it.
Receptionist: You’re welcome! Let me know if you need any further assistance.
Examples
1: book
Meaning: To reserve or schedule something in advance.
Sentences Using book for better understanding
1 .I need to book a meeting room for our team presentation tomorrow.
2 .Could you help me book a room for a client meeting at 3 PM?
3 .I’ll book the meeting room now and confirm the reservation with you shortly.
2: available
Meaning: Free or unoccupied, able to be used or scheduled.
Sentences Using available for better understanding
1 .The meeting room is available from 10 AM to 12 PM tomorrow.
2 .Is the conference room available for a quick meeting this afternoon?
3 .We need a room that is available between 1 PM and 4 PM.
Conversation : 2
IntermediateBest Practice
Employee: Hi, I wanted to reserve a meeting room for a presentation. Could you let me know the available time slots?
Receptionist: Sure, we have a room available at 9 AM, 1 PM, and 4 PM. Which time works best for you?
Employee: The 1 PM slot works perfectly. Can you go ahead and book that for me?
Receptionist: I’ve booked the meeting room for you at 1 PM. Let me know if you need any other arrangements.
Employee: Thanks a lot! I’ll make sure to be on time.
Receptionist: You're welcome! Have a great meeting!
Examples
1: reserve
Meaning: To schedule or book a space for a specific time.
Sentences Using reserve for better understanding
1 .I need to reserve the meeting room for a strategy session later this week.
2 .Can you reserve a room for a client call at 2:30 PM today?
3 .I’ll reserve the meeting space and confirm the booking with the team.
2: slot
Meaning: A specific time period or opening for an event or meeting.
Sentences Using slot for better understanding
1 .I was looking for a time slot to book the meeting room for a team discussion.
2 .The 3 PM slot is already taken, but we have a 4 PM slot available.
3 .Is there a time slot for a quick meeting with the client this afternoon?
Conversation : 3
ProBest Practice
Employee: Hi, I’d like to schedule a meeting for next week. Can you check the availability of the executive room?
Receptionist: Sure, the executive room is available on Monday and Wednesday from 10 AM to 12 PM.
Employee: Great! Can you book the room for Monday at 10 AM? It’s a high-priority meeting.
Receptionist: I’ve reserved the executive room for you on Monday at 10 AM. Let me know if anything changes.
Employee: Thank you for taking care of that. I’ll confirm with the attendees.
Receptionist: You’re welcome! Feel free to reach out if you need anything else.
Examples
1: schedule
Meaning: To arrange or plan something at a specific time.
Sentences Using schedule for better understanding
1 .I need to schedule a meeting to discuss the upcoming project deliverables.
2 .Can we schedule the meeting for next Tuesday instead of Monday?
3 .I’ll schedule a call with the client and book the meeting room at the same time.
2: high-priority
Meaning: Something that is very important and should be addressed urgently.
Sentences Using high-priority for better understanding
1 .This is a high-priority project, so we need to book the executive room for our discussion.
2 .The meeting is high-priority, so please make sure to secure the best room available.
3 .Since this is a high-priority client meeting, please ensure there are no interruptions during the session.